RENTAL POLICY
Rental Fees:
Resident $75.00 & Non-Resident: $150.00
per day to be paid one week in advance of rental. (Non-resident rental can be done only under
the direct authorization of the Board of Selectmen).
Security Deposit:
$100.00 deposit to be paid at least one (1)
week in advance of rental along with the rental fee. (Please pay with a separate check for the
deposit). The deposit is refundable, unless rental regulations are not complied
with, and upon inspection of the facility.
Non-Profit
Organizations: The first three
rentals by any one residential non-profit organization are free of any rental
fee (security deposit still required).
After three rentals in any calendar year the rental fee is $10.00 per day
to be paid one week in advance of rental.
Chesterfield School, the Lions
Club, Chesterfield Senior Meals, Friends of the Library, 4-H meetings, American
Legion and scout troops are exempt from rental fees, security deposits and
certificates of liability insurance, but will be billed for any damages or
cleaning costs.
Political
Parties recognized by the NH
Secretary of State allowed one free rental of the Town Hall in a calendar year.
The
A
key may be obtained at the Chesterfield Town Office and dropped off there after
the rental. Please return keys as
quickly as possible. Security Deposits will not be released until return of the
key.
Any
individual or organization receiving permission to use the Town Hall is expected
to comply with the following regulations as a condition of use. Your signature on the application indicates
your understanding of these procedures and your willingness to comply
therewith:
1. Doors - A.
Lock all doors before leaving.
B.
Close the door between the main hall and the annex.
C. Close the door from the rest room hallway to the back of the stage.
2.
Close and lock
all windows.
3.
Lights - All
indoor and outside lights must be off when you leave.
4.
Turn the thermostat
in the big hall down to 55 degrees when not in use. The thermostat in the hallway is to be turned
down to 60 degrees.
5.
Assure that
the kitchen sink is completely drained.
6.
Avoid dragging
tables and chairs, because of floor damage.
Clean the floors with water and vinegar only.
7.
Town Hall
telephone is for use in the event of an emergency ONLY. There is no access for long distance calls.
8.
Clear the area
of all refuse. A dumpster is located at
the rear of the building. Recycle if you
can.
9.
Nothing is to
be tacked/nailed/taped to the walls or curtains. Special care should be given to the lights;
do not decorate or place paper or streamers within their immediate proximity.
10.
Clean the area
and return the facility to its original order.
11.
There are 18
folding tables and 150 folding chairs.
12.
All
equipment/supplies used by the renters must be removed from the premises.
13.
No outside
advertisement is allowed. No banner or
signs to be utilized on the exterior of the building.
14.
User is
responsible for spoilage of all perishables that might occur during the rental
period.
15.
Absolutely
nothing should be left in the refrigerator upon completion of rental.
16.
Fire Safety:
·
Decorations,
furnishings and scenery:
o
Fabrics and
films used for decorating purposes, all draperies and curtains and similar
furnishings shall meet the minimum standards for flame spread and smoke
contribution.
·
Exposed foamed
plastic materials and unprotected materials containing foamed plastic used for
decorative purposes or stage scenery shall have a heat release rate of 100 kW
in accordance with UL 1975 testing.
·
ALL
decorations (crepe paper, streamers, etc.) MUST comply with all fire safety
regulations as adopted by the Town and published in NFPA 101-2000.
·
If in doubt
whether to use an item or not, contact the Code Enforcement Officer or the Fire
Chief.
Individuals
or individuals representing organizations are asked to sign a rental agreement
to signify their understanding of these regulations. Non-compliance may jeopardize future rentals.
Effective: April 15, 2009
______________________________
______________________________
Robert Brockmann
______________________________
Clifford Emery
To view Town hall rental application, click here